The Big Chill 2009 – Trader’s Application
February 9th, 2009 by sparky
Applications for stalls at The Big Chill 2009 close Friday 20th March. We will still accept applications after this date, but you will only be contacted should we choose to use your stall due to cancellations.
Thank you for your interest in applying to trade at The Big Chill @ Eastnor Castle 2009. The markets are very important to this event, and play a major part in people’s enjoyment of the festival. We are looking for original stalls which reflect the quality of the event, sell unique and original products, look fantastic and strictly comply with all current UK health and safety and hygiene regulations. Priority will also be given to stalls selling a majority of fair trade and organic produce.
On submitting your application an email will be sent by Monday 20th April stating whether your application has been successful or not. If successful an invoice will be attached to the acceptance email and a deposit of £500 (£100 for non-food) will need to be credited into our bank account by Monday 27th April to secure your place. If the deposit is not in our account by this date your pitch will automatically be allocated to another trader. The balance, £500 litter bond and paperwork outlined below are due by Friday 29th May 2009. If the balance is not paid by this date your pitch and deposit will automatically be forfeited. All BACs payments should include a remittance advice to stalls@bigchill.net, otherwise it might not be allocated to your account.
This year’s festival will run from Thursday 6th to Sunday 9th August 2009. You have to be on site and set up by 12pm (midday) on Wednesday 5th August 2009. You may leave the site from 4am on Monday 10th August 2009 and all stalls must have left site by end of day on Tuesday 11th August 2009.
The following is the paperwork that must be received by Friday 29th May if your application is successful. If we are not in possession of the all the correct and valid certificates before the festival you will not be allowed to trade and will forfeit your fee:
A copy of your Public Liability insurance certificate with cover for no less than £2,000,000 or an amount that you feel is commensurate with the risk.
PAT certification for all electrical appliances used on your stall. This includes anything with a plug, such as lighting, etc. It is a legal requirement under the Health & Safety at Work Act 1974 that all electrical appliances used in the workplace are inspected and checked. PAT testing must have been carried out within a year of August 5th 2009. More information on PAT testing is available here.
Corgi certification for all gas appliances used on your stall. (It is a legal requirement under The Gas Safety (Installation and Use) Regulations 1998 that all work carried out on gas appliances and fittings is undertaken by a competent person). Corgi testing must have been carried out within a year of August 5th 2009. More information on Corgi is available here.
A copy of your food hygiene certificates (food stalls only).
All food stalls are also required to fill in and submit this Food Safety Checklist & Risk Assessment.
All stall-holders are required to read the Terms and Conditions agreement thoroughly.
You must provide details of the Local Authority you are registered with. All food stalls should be registered with the Local Authority in which the business is based, even if you have never traded in this area. Contact your Local Authority for further information (food stalls only).
Please could you send (or upload) photos of your stall/stock to give us a clear idea of what your stall is like to stalls@bigchill.net. Please only email if it is low res (up to 500kb) any files larger than this please use www.yousendit.com.
If you don’t receive a confirmation email within a week of submitting your application please contact me at stalls@bigchill.net.
Please make sure that you click the ‘Submit’ button after completing your application – you will receive this message once your application has been sent:
Thanks!
Your response will now appear in my spreadsheet.
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February 10th, 2009 at 11:14 am
kind regards. Tina and Toby
February 10th, 2009 at 1:13 pm
Thankyou!
February 10th, 2009 at 2:45 pm
Namaste to all, hope to join the event
February 10th, 2009 at 4:33 pm
Wow, so hot here in India, will bring the Sunshine back with us for the UK summer
February 10th, 2009 at 4:51 pm
Thank you for alerting me to the traders booking form as promised. Don’t know what to expect as a pitch fee, but love the litter bond. Every organiser should do the same.
hope to see everyone at the festival.
February 10th, 2009 at 5:34 pm
Cheers. David
February 11th, 2009 at 5:50 am
many thanx for the details as i didnt recieve them last year….heard they got lost in cyba space when i returned to the uk by which time was informed it was too late to book!!!
sending sunshine vibs to keep you all warm from hot & humid india xxx
February 12th, 2009 at 8:16 am
Thanks for making your application straight forward. Hope to see you all in the HOT summer.
From all of us still here in freezing blightyX
February 12th, 2009 at 8:31 am
Loved last year and really hope to be invited back again this year. The litter bond is a fantastic idea too. Love and best wishes Denise (www.samamba.co.uk)
February 12th, 2009 at 12:46 pm
Well done for the on-line application!
February 13th, 2009 at 11:37 pm
i tried last year but no luck i hope better luck this year
February 15th, 2009 at 1:24 pm
Good work Big Chill. Realy good to see a large festival using an online application system that works, think of all the lovely trees we are now saving….
Thanks and hope to work with you one day !
Brian & Rebecca . x .
February 15th, 2009 at 1:41 pm
Had a lovely time last year – and would love to be invited back again this year. Many thanks for the on-line application form – what a great idea!!
Wishing you all a successful and “dry” 2009!!
Kind regards,
Michelle
Jalimali
February 15th, 2009 at 11:17 pm
In my book…The Festival of the year> keep it up guys.
see you in the summer! claras and the Gang
February 16th, 2009 at 2:49 pm
We loved trading at the big chill last year great festival such a cool relaxed atmosphere.Here’s hoping we can do it again this year.
February 20th, 2009 at 2:29 pm
Here’s to another great festival!
Best wishes
john
February 20th, 2009 at 7:44 pm
Hoping you can find space for us this year!
February 22nd, 2009 at 10:21 am
looking forward to another BIg Chill! it’s the best festival of the season!
February 25th, 2009 at 1:34 pm
Yes it is hot in India just lost 2 stone, I hope Clara’a Caribbean Kitchen will help me put it back on again.
Looking forward to a lovely hot summer and a fabulous festival.
Love to all
Ben
February 25th, 2009 at 8:31 pm
Lets make some shapes
Lookin forward to it x
February 26th, 2009 at 5:40 am
Hi from sunny chiang mai, had a great festival last year and hope to be back again this year, see you there.
February 27th, 2009 at 5:55 pm
The big chill sounds like the type of festival that will love our fantastic stone baked pizza, fingers crossed
Martin
March 1st, 2009 at 10:23 am
can’t wait to share the experience of The BigChill Festival with you!!
March 3rd, 2009 at 8:00 am
Thanks! from workshop in Mallorca. Hope to see you in summer
March 3rd, 2009 at 2:23 pm
This year we should have a little something to accompany our finest paella. See you opposite the lake.
March 4th, 2009 at 6:38 am
Thanks for the e mail.Application on its way. We are very envious of you other guys in India Thailand etc….ITS SNOWING IN WALES. Take care now.
March 5th, 2009 at 3:53 pm
Last years festival was amazing; so good started to go to the bar when im in town.
Our frozen hot chocolate was a hit and I hope we are invited back to serve up more.
Lets all concentrate on sunshine……….
March 9th, 2009 at 3:22 am
i’m not selling lanterns this year, but loads of other cool stuff
March 16th, 2009 at 7:36 am
good to see an on line application form, hope you can fit me in this year. Good luck lets hope we have a hot one!!
March 16th, 2009 at 10:43 am
jewelery from another planet, hi kaktus…..hope the weather there is as good as it is here in Israel
March 16th, 2009 at 6:38 pm
Yey-hey always leaving it until the last minute but online applications help loads!
Cannot wait to be back in the beautiful fields of Eastnor and spreading some Postcard loving! who needs Facebook and Twitter when you can write a good old fashioned postcard. See you all soon I hope xx
March 16th, 2009 at 6:47 pm
Hi everyone.cant wait for the festy season to begin,hope we have a scorcher this year
April 12th, 2009 at 8:18 pm
What a great way to apply for a catering site, i really hope we get in at Big Chill, weve heard such good things about it, our dear friends Rob and Jo at Vegetaria recommended that we apply, so my fingers and toes are crossed!! :0)
April 17th, 2009 at 9:54 pm
We would love to trade at The Big Chill,especially living local to the event (Worcester)many of my friends ask if im going,and would like to see us there,please let us come along and provide The Glow to your event.
April 27th, 2009 at 1:24 pm
After reading the above I’m very glad to be on the back up list of traders! Brillient on line ap so much easier xx
March 22nd, 2010 at 7:14 pm
we thank you for allowing us to apply to your so wonderful festival,warm spirits we send to you all,kindest regards johnnie ka kete ano
April 10th, 2010 at 4:12 am
Hi there ,I would like to run a juice an raw food bar at the 2010 festival ,please could you send me details on how and when .
Thank you
April 12th, 2010 at 11:14 am
Please email stalls@bigchill.net